Sponsorship of participants in a scientific event

Each visa application must be submitted

  • no later than the 15th working day prior to the day the event starts
  • prior to inviting/sponsoring participants

‘Working day’ means Monday, Tuesday, Wednesday, Thursday and Friday, with an exception for the public holidays.

See below a list of the Belgian public holidays 2021:

Sponsorship of the organiser of a scientific event

Each visa application must be submitted

  • no later than the 15th working day prior to the day the event starts
  • before any funding is made available to the organiser

‘Working day’ means Monday, Tuesday, Wednesday, Thursday and Friday, with an exception for the public holidays.

Particular cases

a) Mdeon has created a delay of introduction reduced to a minimum of six working days for four very specific situations, namely:

  • when the event convenes ON THE SPOT maximum 15 participants and speakers, all nationalities merged,
  • when the visa application concerns a healthcare professional taking part in the scientific meeting as a consultant
  • in case of reintroduction of a visa application as a result of a substantial modification (after visa)
  • in case of reintroduction of a visa application as a result of a refusal (concerning a dossier submitted on time).

b) Mdeon has created a delay of introduction reduced to a minimum of two working days in the event of an emergency. In this case, the visa application must reach the secretariat no later than 12:00 (noon) of the second working day preceding the day of the start of the scientific event.